The HP OfficeJet Pro 9125e takes our top spot for best multifunction printer in 2026 — it nails the balance between print quality, speed, and smart features that most home offices need. But depending on your budget, print volume, and whether you need color or mono, one of the other six printers on this list might be a better fit for you.
A multifunction printer (also called an all-in-one or MFP) combines printing, scanning, copying, and often faxing into a single machine. Instead of cluttering your desk with separate devices, you get everything in one footprint. In 2026, these machines have gotten smarter — with AI-powered formatting, app-based controls, and cartridge-free ink systems that slash your cost per page. Whether you're printing invoices, scanning receipts, or copying contracts, there's a multifunction printer here that fits your workflow and budget.
We evaluated dozens of models across inkjet and laser categories, weighing print speed, print quality, running costs, connectivity, and ease of setup. Below you'll find our seven top picks for 2026, detailed reviews, a comparison table, and a buying guide to help you make the right call. If you're also setting up a home office, you might want to check out our guide to the best HTPC cases for your media center build.
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The HP OfficeJet Pro 9125e is our top pick for 2026 because it delivers professional-quality color output at speeds that keep up with a busy home office. You get 22 pages per minute in black and 18 ppm in color, which is fast enough for most small business workloads. The print quality on presentations, brochures, and everyday documents is sharp and vibrant — colors pop without looking oversaturated.
What sets this model apart is HP's AI-powered print formatting. When you print web pages or emails, the AI strips out ads, navigation bars, and other junk so you only get the content you actually want. No more wasted pages with half a sidebar printed on them. It's a small thing that saves real paper and frustration over time. The printer also comes with a 3-month Instant Ink trial, which means HP ships ink to your door before you run out.
Setup is straightforward through the HP Smart app, and the printer supports Wi-Fi, USB, and Ethernet connections. The 250-sheet input tray means you won't be refilling paper constantly, and the auto document feeder handles multi-page scan and copy jobs without babysitting. Automatic two-sided printing and scanning come standard, which cuts your paper usage nearly in half for internal documents.
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If you're tired of spending more on ink cartridges than you did on the printer itself, the Epson EcoTank ET-4850 is the answer. This cartridge-free supertank printer ships with enough ink to print up to 7,500 pages in black and 6,000 in color right out of the box. That's roughly two years of printing for most households before you need to buy refill bottles — and those bottles cost a fraction of traditional cartridges.
The ET-4850 prints at 15.5 ppm in black and 8.5 ppm in color, which is respectable for an inkjet supertank. Print resolution maxes out at 4800 x 1200 dpi, producing clean text and detailed photo prints. You get the full all-in-one package: printing, scanning, copying, and faxing, plus an automatic document feeder for multi-page jobs. The Epson Smart Panel app makes mobile printing painless — you can print directly from your phone, scan documents to the cloud, and check ink levels from anywhere in the house.
The upfront cost is higher than a traditional inkjet, but the math works in your favor within the first few months. If you print more than a couple hundred pages a month, you'll recoup the price difference fast. The white finish looks clean on any desk, and the compact footprint doesn't take over your workspace.
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For anyone who needs laser-sharp text and reliable color without breaking the bank, the HP LaserJet Pro M283FDW delivers. This renewed unit gives you all the performance of a premium color laser at a significantly lower price point. Print speeds hit 22 ppm, auto duplex printing comes standard, and the 50-page automatic document feeder handles batch scanning and copying without you standing over the machine.
Laser printers have a natural advantage for text-heavy documents — the output is crisper than inkjet, and toner doesn't smudge or bleed on cheaper paper stocks. The M283FDW handles everything from contracts and invoices to color marketing materials with consistent quality. The HP Smart app lets you set up customizable shortcuts that eliminate repetitive steps, which HP claims organizes documents 50% faster than doing it manually. Whether that number holds up depends on your workflow, but the shortcut feature is genuinely useful for recurring scan-to-email or copy jobs.
Since this is a renewed (refurbished) unit, you get a warranty but should expect some cosmetic wear. The trade-off is a substantial savings over buying new. If you're outfitting a small office and print quality matters more than having a pristine box, this is a smart buy.
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If you don't need color and want raw speed, the Brother MFC-L2750DW is a beast. At 36 pages per minute, it's the fastest printer on this list by a wide margin. That speed, combined with a 15,000-page monthly duty cycle, makes it built for offices that churn through contracts, reports, and internal documents all day long. The 2400 x 600 dpi resolution produces detailed, professional-looking text and simple graphics.
The 2.7-inch color touchscreen makes navigating settings and starting jobs intuitive — no squinting at a tiny monochrome LCD. You get 256MB of printer memory and 500 pages of fax memory, so the machine handles large documents and incoming faxes without choking. The 250-sheet main tray plus a single-sheet bypass tray give you flexibility for different paper types including envelopes and labels. NFC tap-to-print is a nice touch if you're frequently printing from your phone.
Automatic duplexing covers printing, copying, and scanning, and the 50-sheet ADF keeps multi-page jobs moving. This printer connects via Wi-Fi, Ethernet, or USB, so it fits into any network setup. The only real limitation is the lack of color — but if your printing is 90% text documents, you'll save significantly on toner costs compared to any color laser. For a comparison of how tech specs affect your buying decision, our PC dust filter guide takes a similarly spec-driven approach to an often-overlooked product category.
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The Epson EcoTank Pro ET-5850 is the heavy-duty upgrade over the ET-4850 for offices that need serious color volume. With a 66,000-page monthly duty cycle and 25 ppm in both black and color, this machine is designed for workgroups, not just individual desks. The all-pigment ink system produces sharper, more water-resistant prints compared to the dye-based inks in consumer EcoTank models — a meaningful upgrade for professional documents.
Print resolution reaches 4800 x 2400 dpi, which is the highest on this list. That translates to crisp text, smooth gradients in charts, and detailed photo reproductions. The ET-5850 supports a wide range of media types — cardstock, glossy photo paper, matte paper, envelopes — making it versatile for marketing materials, presentations, and everyday documents. The 550-page fax memory and 50-sheet ADF handle busy office communication demands.
Connectivity options include USB 2.0, Ethernet, USB host, and Wi-Fi, so the printer integrates into any office network. The supertank design means you're filling ink bottles instead of swapping cartridges, keeping per-page costs extremely low even at high volumes. The initial investment is the highest of any printer on this list, but for offices printing thousands of pages monthly, the per-page savings pay for itself quickly.
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Need to print larger than standard letter size? The Epson WorkForce Pro WF-7840 is the only printer on this list that handles wide-format prints up to 13" x 19". That makes it essential for architects, designers, real estate agents, and anyone who regularly prints tabloid-size documents, large spreadsheets, or oversized marketing materials. You still get all the standard multifunction features — print, copy, scan, and fax — in one machine.
The WF-7840 uses Epson's PrecisionCore Heat-Free Technology, which means the printhead doesn't use heat to push ink onto paper. The practical benefit is faster first-page-out times and a printhead that's designed to last the life of the printer. DURABrite Ultra pigment ink dries instantly, so your prints resist smudging and water — handy for documents that get handled frequently or mailed out.
The 500-sheet paper capacity is the largest on this list, meaning fewer trips to refill the tray. A 4.3-inch color touchscreen provides easy access to settings, and the printer supports Epson Connect Solutions for remote printing via email, the Smart Panel app, and direct printing from iOS or Android. Wi-Fi supports 802.11a/b/g/n/ac bands, and the auto two-sided printing keeps paper costs down. If your work regularly demands anything larger than 8.5" x 11", this is really your only choice in this price range.
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Not everyone needs a high-volume office machine. The Epson WorkForce WF-2930 is a compact, affordable all-in-one that covers the basics without fuss. You get printing, scanning, copying, faxing, an auto document feeder, and automatic two-sided printing — all at a price that's hard to argue with. For light home use, a student's dorm room, or a small home office that prints under 200 pages a month, this hits the sweet spot.
Epson's heat-free technology means the permanent printhead is built to last the life of the printer — no printhead replacements or clogging issues from sitting idle. Setup takes minutes through the Epson Smart Panel app on your phone or tablet, and the 1.4-inch color display on the printer itself handles basic navigation. The print quality is solid for everyday documents, homework, and forms. Don't expect photo-lab results, but text is crisp and color graphics look clean.
The WF-2930 is the smallest and lightest printer on this list, so it fits on a shelf, a corner of your desk, or even a bookcase. It connects wirelessly to your home network and supports mobile printing from both iOS and Android. If you're looking for the most multifunction features you can get for under $100, this is it. Just keep in mind that ink cartridge costs per page are higher than the supertank models — it's the classic trade-off between low upfront cost and higher running cost.
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This is the first decision you need to make, and it comes down to what you print most. Laser printers excel at text documents — they're faster, the toner doesn't smudge, and the output looks crisper on plain paper. Inkjet printers handle color and photos better, especially at higher resolutions. If 80% of your printing is black text on white paper, go laser. If you print a mix of color documents, photos, and marketing materials, go inkjet.
There's also cost to consider. Laser printers generally have a higher upfront price but lower per-page costs for text. Inkjet printers are cheaper to buy but traditional cartridge models eat you alive on ink refills. Supertank inkjets like the Epson EcoTank models split the difference — higher upfront, but dramatically lower per-page costs. According to Wikipedia's overview of multifunction printers, inkjet technology continues to dominate the consumer market, while laser holds the edge in business environments.
Print speed (measured in pages per minute, or ppm) matters if you're printing in volume. For a home user printing a few pages a week, even 10 ppm is fine. For a small office printing hundreds of pages daily, you want 20+ ppm. The Brother MFC-L2750DW at 36 ppm is overkill for home use but perfect for a busy office.
Monthly duty cycle tells you the maximum pages the printer is designed to handle per month without wearing out prematurely. Don't confuse this with recommended monthly volume — duty cycle is the ceiling, not the target. A printer with a 15,000-page duty cycle shouldn't be running 15,000 pages every month. Aim for a duty cycle that's at least 3-4 times your actual monthly output.
Running cost is where the real money goes. A cheap printer with expensive cartridges will cost you far more over its lifetime than a pricier printer with cheap refills. Here's the breakdown:
Calculate your actual monthly page count, then multiply by 12 to estimate annual ink or toner spend for each printer you're considering. That yearly number will often be the deciding factor. If you're curious about how similar buying-guide math works for other tech categories, check out our best coaxial cable for TV guide for a look at how specs translate to real-world value.
Every printer on this list supports Wi-Fi, which is the minimum you should expect in 2026. Beyond that, look for these features based on your setup:
Inkjet printers spray liquid ink onto paper and excel at color documents, photos, and mixed media. Laser printers use toner powder fused to the page with heat, producing sharper text and faster speeds. Inkjets generally cost less upfront but more per page (unless you go supertank). Lasers cost more initially but deliver lower per-page costs for text-heavy printing. For most home offices that print a mix of color and black-and-white, an inkjet supertank like the Epson EcoTank ET-4850 offers the best balance of quality and cost.
Running costs vary dramatically by printer type. A traditional cartridge inkjet printing 200 pages per month can cost $100-$200 per year in ink. A supertank inkjet printing the same volume might cost $10-$20 per year in refill bottles. A monochrome laser like the Brother MFC-L2750DW falls somewhere around $30-$50 annually for toner at moderate use. Always factor in annual ink or toner costs when comparing printers — the cheapest printer to buy is rarely the cheapest to own.
It depends on your industry. Healthcare, legal, real estate, and government offices still use fax regularly because it's considered more secure than email for sensitive documents. If you work in any of those fields, having built-in fax saves you from paying for a separate fax service. For general home or office use, you probably won't miss it — but since all seven printers on this list include fax, you're getting it regardless.
Technically yes, but with caveats. Third-party ink and toner are significantly cheaper but can cause quality issues, clog printheads, or void your warranty. HP printers with Instant Ink subscriptions require genuine HP cartridges. Epson's supertank printers use proprietary bottle designs that make third-party refills difficult. Brother toner has the most third-party options with generally acceptable results. If saving on supplies is a priority, the supertank models are a better long-term solution than buying third-party cartridges.
For a single user printing under 100 pages per week, a 150-250 sheet input tray is fine — you'll refill it once a week or less. For a shared office printer handling 500+ pages weekly, look for 500-sheet capacity (like the Epson WF-7840) or a printer with an optional second tray. The main tray size determines how often you'll interrupt your workflow to add paper, so err on the larger side if you print frequently.
For photo quality, the Epson EcoTank Pro ET-5850 leads this group with its 4800 x 2400 dpi resolution and all-pigment ink system. The ET-4850 is a strong runner-up at 4800 x 1200 dpi with a lower price tag. Both support glossy photo paper and produce prints that rival dedicated photo printers. Laser printers like the HP M283FDW and Brother L2750DW aren't suitable for photo printing — they're built for documents. If photo quality is your top priority and budget isn't a concern, the ET-5850 is the clear winner. Browse more of our printer guides for additional recommendations.
About Malcolm Woods
Malcolm Woods is a technology writer and sustainability advocate with a background in consumer electronics and a long-standing interest in the intersection of technology and environmental impact. He has spent years evaluating tech products — from smartphones and smart home devices to solar-powered accessories — with a focus on real-world performance, longevity, and value. At the site, he covers tech accessory reviews, smart home gear, buying guides, and practical how-to content for everyday technology users.
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